What to do if your child will be absent from school

If your child is ill and does need to be off school please contact attendance on 01427 612411 ext – 1. We will need to know:

  • Your child’s name.
  • Why they are not in school (if it is through illness we will need to know what the illness is)
  • When they will be back in school.

Please ensure that you call in and record your child’s absence each day if they are going to be off school for multiple days. Please note that you may be asked for confirmation of a medical appointment.

Regular school attendance is a massive factor in giving your child the best possible start in life.

95% attendance – 2 weeks absence out of the 38 school weeks in a school year – is the bare minimum attendance.

Talking to your child and support staff at TGA could help to solve any difficulties you have in getting your child to go to school. We also offer a full range of support which you can access through school.

We all want what is best for your child! Therefore contact our attendance officer Mr Wilby (ryan.wilby@thegainsboroughacademy.org.uk) for any support regarding your child attending regularly at TGA.

The local authority may decide to prosecute parents in instances where absence is unauthorised by the school. If this happens:

• parents can be fined up to £2,500 or imprisoned for failing to ensure that their child attends school regularly
• magistrates can also impose a parenting order, which means that the parent has to attend a counselling and guidance programme, usually a parenting class
• a penalty notice of £60 may be issued by the local authority as an alternative to prosecution. This rises to £120 if unpaid after 21 days but within 28 days. Failure to pay will normally lead to prosecution

You are responsible for:
• ensuring your children receive full time education
• their regular attendance at school

As the parent, you are committing an offence if you fail to make sure that your child attends school regularly, even if they are missing school without your knowledge.You run the risk of being issued with a penalty notice or being taken to court.

You should not expect your child’s school to agree to an absence for a holiday in term time.

The law says that parents do not have the right to take their child out of school for holidays during term time.

Recent amendments to school attendance regulations (which came into force from 1 September 2013), remove references to family holidays and extended leave and make it clear, that the Headteacher may not authorise any absence from school unless there are exceptional circumstances.

If you feel there are exceptional circumstances why your child needs to be absent from school, you should apply, in advance, by writing to the headteacher explaining clearly the dates and reasons you are requesting leave of absence.

If the school refuses a request for leave of absence and the child is still taken out of school this will be recorded as unauthorised absence and noted in the child’s record.

You may also receive a penalty notice for the period of absence.

Please note: all absences on the last day of term will be unauthorised unless we have medical evidence. This will count towards the fining process.

Ensure that your child attends school regularly and arrives on time. Lateness can be very disruptive for the class and your child. If your child is late after registration closes, this will be counted as an unauthorised absence.

If your child is absent from school you must: As early as you can on the first day of absence

• phone the school, or
• send a note
• call at the school, to notify them about the absence, the reason and expected return date
• provide medical evidence due to illness at all times

The reasons your child should not be kept away from school include:

• to look after brothers or sisters
• to mind the house
• to visit relatives
• for long weekends
• for shopping trips
• for birthdays
• for holidays during term time

Working together with your school makes a difference for your child.

Help your child’s school to ensure that:

• rules are observed
• discipline is maintained
• other students and school staff are respected
• all tasks and homework are completed
• your schools buildings and facilities are cared for

Your school will inform you of:

• the daily starting and finishing time
• term and holiday dates
• other days when the school will be closed

Your school will inform you if:

• your child is not attending
• your child is frequently late
• homework is not being completed
• unacceptable behaviour in school