Terms and Conditions
1 – INTRODUCTION
By completing a booking through School Hire’s website to hire any of Wickersley Partnership Trust’s facilities, I agree that I, or the club I represent, shall be bound by and comply with the Terms and Conditions of Hire annexed to this document.
I understand and agree that if I am applying for facilities on behalf of an unincorporated members club or society then I (and not the club or society) am entering into a contract with Wickersley Partnership Trust and will be personally liable for the charges and compliance with the attached hire terms and conditions.
2 – BOOKING CONDITIONS
The process of hiring Trust facilities is as follows:
3 – CHARGES
Charges applicable for the hire of Trust facilities will be determined by the Trust and may be revised with effect from 1 September each year.
The Trust reserves the right to request a deposit of a proportion of the hire cost from the Hirer in addition to the Charges. The deposit will be returned at the end of the hire period subject to these booking terms and conditions being complied with by the Hirer. The Trust reserves the right to retain some or all of the deposit in the event of damage caused to Trust premises and facilities during the period of hire.
The Charges (or an initial proportion, as notified by the Trust) shall be paid in advance by the Hirer and in accordance with the Trust’s invoice terms.
Bookings may be made for single lettings or repetitive lettings for the period referred in the online application process.
4 – CANCELLATION OF BOOKING
An individual session in a block booking may be cancelled by the Hirer giving the Hirer cancels through School Hire’s website two working days prior to the session. Where this period of notice has been given, the Charges relating to the cancelled booking may be refunded by the Trust and any deposit paid by the Hirer will be refunded.
A booking may be cancelled by the Hirer during the period of hire on no less than one
month’s notice in writing to the Trust. Where this period of notice has been given, the Charges relating to the cancelled booking may be refunded by the Trust to the extent that Charges have been paid by the Hirer which relate to any period following termination. Any deposit paid by the Hirer will be refunded except in circumstances where there is damage caused to the academy facilities during the period of hire.
The Trust may – at any time before or after the start date of a booking – cancel, postpone or delay a booking in which case the Hirer will be notified and reimbursed the Charges paid (or the appropriate amount of the Charges as the case may be). If the Trust must postpone or cancel a booking, then as much notice as possible will be given to the Hirer. The Trust does not accept any liability for any loss arising from any postponement or cancellation to a booking. If a deposit has been provided by the Hirer this will be repaid to the Hirer except in circumstances where there is damage caused to the Trust facilities during the period of hire.
5 – USE OF PREMISES
Trust Responsibilities
Hirer status
Hirer responsibilities
For the duration of the hire period the Hirer will be responsible for ensuring the following:
6 – COPYRIGHT
The Hirer shall not infringe any copyright or performing rights and undertakes to indemnify the Trust against any claims, liability, costs and expenses of any infringement. Where the hire purpose involves the use of sound recordings or music played, the Hirer is entirely responsible for obtaining all licences as may be required for the performance of a dramatic or musical work. The Trust will require from the Hirer a copy of the relevant licence(s) at the time of booking the premises. A licence may also be required.
7 – ALCOHOL
Alcohol shall not be consumed on the Trust premises without prior agreement.
8 – SMOKING
Smoking including the use of E-Cigarette’s on the Trust premises is strictly prohibited.
9 – LIABILITY OF HIRER
The Trust shall not be liable for any injury or damage to or loss of property which shall or may occur to the Hirer, their employees or agents, or others entering on Trust premises during the period of hire of the Trust facilities. This excludes injury or damage as may occur by reason of the negligence of the Trust, its employees or agents acting within the scope of its authority.
The Hirer must ensure adequate public liability insurance is in place at all times in relation to its use of Trust facilities. Trust discretion may be applied in isolated circumstances.
10 – DATA PROTECTION
The Trust and the Hirer will each comply with all applicable requirements of Data Protection Legislation in so far as they relate to these terms and condition.
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